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Setting Up Your E-mail in Microsoft Outlook

This tutorial shows you how to set up Microsoft Outlook to work with your e-mail account. This tutorial focuses on setting up Microsoft Outlook 2003, but these settings are similar in other versions of Microsoft Outlook. You can set up previous versions of Microsoft Outlook by using the settings in this tutorial.

Quick Reference for Experienced Users

User Information:
Your Name -- This is the name that will be displayed when sending your email
Email Address -- The email address people will reply to when receiving email from you

Logon Information:
User Name -- The login is provided by your host / email provider
Note: your email account user name is your email address (eg: name@yourdomainname.com)
Password -- Again assigned by your email provider

Server Information:
Incoming Server (POP3) -- With JoelKnowsIT.com email accounts these values are both in the
Outgoing Server (SMTP) -- format mail.yourdomainname.com

Step-by-Step

To Set Up Your E-mail Account in Microsoft Outlook

  1. In Microsoft Outlook, select Tools > E-mail Accounts.
  2. On the E-mail Accounts wizard window, select "Add a new e-mail account" and click Next.
  3. For your server type, select "POP3" and click Next.
  4. On the Internet E-mail Settings (POP3) window, enter your information as follows:
    Your Name
    Enter your first and last name.
    E-mail Address
    Enter your e-mail address.
    User Name
    Enter your e-mail address, again.
    Password
    Enter the password you set up for your e-mail account.
    Incoming mail server (POP3)
    Your incoming server is mail.coolexample.com, where "coolexample.com" is the name of your domain.
    Outgoing mail server (SMTP)
    Enter the same as you did for the incoming server above: mail.coolexample.com

    Click "More Settings."

    NOTE: Almost done! Email or Skype me if you get stuck.

  5. On the Internet E-mail Settings window, select the "Outgoing Server" tab.
  6. Select "My outgoing server (SMTP) requires authentication." We may have to come back and uncheck this later if we run into problems.
  7. If you did not change the SMTP relay section, select "Use same settings as my incoming mail server". If you changed the user name and password in the SMTP relay section of your Manage Email Accounts page, select "Log on using" and enter the user name and password. The following example assumes you did not change your SMTP relay section in your Manage Email Accounts page.
  8. Select the "Advanced" tab and change the "Outgoing server (SMTP)" port to 80 if it isn't already.
  9. Click OK.
  10. Click Next.
  11. Click Finish.